Sending documents by courier - everything you need to know
For business
8 March 2024
It is not always possible to hand-deliver an important letter. That is why sending documents by courier comes to the rescue. Despite its small size, this type of consignment is of great value. It usually contains personal data and other confidential information - which is why sending it by courier must be fast, professional and confidential. What do you need to know about sending documents by courier?
What does it look like to send documents by courier? Find out about the service for companies
The SmartCourier service for companies comes to the rescue - the delivery of confidential documents or those requiring a signature. You can hand the letter with the documents to be signed directly to the courier.
What does this look like in practice? You send the documents necessary to be signed by the addressee via courier. A qualified InPost courier meets the recipient at a pre-arranged time, verifies their identity and asks them to sign the document you have sent.
Importantly, one parcel can be addressed to up to three recipients; however, remember that all of them must be present when you meet the courier. The signed documents, together with the proof of identity verification, are sent back to you. The whole thing is packed by the courier in a secure return envelope.
Using the SmartCourier service, you will send, for example, invoices, contracts and other confidential documents.
Sending documents by courier - how to keep them safe?
Careful packaging of the parcel is the responsibility of the sender. Carriers are not responsible for any damage caused by inadequate protection of the parcel. Not all of them also undertake the shipment of documents, so it is worth having a reliable supplier who will deliver confidential material without problems.
As part of the SmartCourier service with InPost and the sending of documents for signature, it is mandatory to pack the documents in secure envelopes, which we provide as part of the service delivery. The Smart Courier secure envelope is a two-chambered foil packet secured with a strip of self-amalgamating tape. What does this mean for you?
During delivery, the courier opens only the part of the foil package containing the document for signature and return; the dark part, intended for the recipient, remains untouched, and you can be sure that the confidentiality of the documents has been maintained.
Sending documents by courier - how much does it cost?
Sending documents by courier as part of the SmartCourier service is subject to individual arrangements, as it depends on the company's need for the number of parcels, additional services or frequency of collections.
Send documents by courier with SmartCourier - advantages of the service for companies
Sending documents by courier through SmartCourier brings many advantages for the sender. First of all, the service is very affordable and easy to use. All the paperwork for sending the parcel can be completed online, and if you want to save even more time, we can take over the printing and packaging of the documents for dispatch from you.
We have special crates to protect parcels from being lost or damaged during transport. In addition, all our couriers undergo the appropriate training and demonstrate the skills necessary for document delivery. As a result, you are assured of a safe and timely delivery.
Offering customers the opportunity to sign documents remotely increases the chances of their interest in your company's services. In this way, you will reach a wider audience who may not necessarily be able to sign a contract at a business establishment, for example, but are happy to do so without leaving their home.
The delivery of documents via SmartCourier is a guarantee of discretion. The courier does not have access to them en route, but only at the addressee. You don't have to worry about unwanted third parties being able to read or view the documents you send. In addition, you can track the entire transport process of your parcel using a special system.
In addition, you gain the option to generate a report of all parcels sent. You get access to a special system that allows you to track and send any parcels. If you wish, we will integrate your IT system with ours free of charge to make all your shipping processes as simple as possible.
How does the process of sending documents by courier through SmartCourier work?
Sending documents by courier through SmartCourier starts with the signing of a contract between the company and InPost. Convenient parcel collection dates and the desired number of deliveries made are then agreed upon. The sender prepares the parcels and then hands them over to the courier.
Each consignment is subjected to a sorting process and then goes to the delivery branch. At a further stage, the courier arranges a convenient delivery date with the recipient by telephone - these take place daily between 8 a.m. and 8 p.m. Once the documents are signed for, the consignment is returned, within a maximum of 24 hours, to the delivery branch.
SmartCourier is not only about sending documents securely, it also takes an individual approach to each delivery. The recipient can influence the time of delivery and the sender can constantly track where the parcel is at.
In addition to our basic offer for the delivery of physical documents - SmartCourier - we also provide an eSmartCourier service (electronic delivery) and an eSmart MIX service (mixed delivery, i.e. electronic documents complete with a physical parcel). Contact us to choose the offer best suited to your business: https://inpost.pl/smartcourier-oferta .
SmartCourier is an option for all companies that require a handwritten signature to enter into contracts with customers. With eSmartCourier, documents are signed electronically on the tablet of a qualified courier. The signed documentation appears immediately in the sender's system.
You can use the Smart Courier service as a subscription. There is also a subscription holiday option, which is useful, for example, when your business is suspended due to a holiday. Feel free to contact us!
Paperwork has never been so… pleasant! Try the SmartCourier service
The InPost SmartCourier service offers:
- The highest level of security
- Comprehensive courier handling of documents
- Time savings
- Discretion and professional document management
- Maximum convenience
- Minimum formalities
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