No online store can do without a well-organised storage area. Otherwise, it will not be able to function efficiently and smoothly. At the very beginning of the business, many entrepreneurs take products from the warehouse only after the customer has placed an order. However, such a solution will not work in the long term. So how do you set up a professional warehouse and keep stock records?
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Warehouse in e-commerce - a key element
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A well-optimised and properly prepared website attracts more and more internet users to our shop who decide to buy. However, we quickly realise that the biggest impact on consumer satisfaction is perfectly organised logistics. They want to receive the products they have bought as quickly as possible, without unnecessary delays or other problems. If, from the moment the transaction is completed, the customer receives the order promptly, we are sure to gain their loyalty and they will come back to shop with us again. The efficiency with which the various logistical operations are carried out directly affects the quality of service. As you can see, the warehouse in the e-commerce industry is a key element that you cannot do without.
How to run a stock management business
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Warehouse management consists of activities aimed at the proper storage of material goods. It allows you to secure the functioning of your business. Before we get down to business and start planning the creation of the best warehouse, we must first of all find out what the correct warehouse management that needs to be carried out should look like. When designing it, we should be guided by several extremely important principles. These include:
- minimise the cost of maintaining storage space,
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- optimising the work of employees and their safety,
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- keeping the right amount of goods ready for sale,
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- perform all tasks in the shortest possible time,
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- keeping an adequate stock of products sold,
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- guaranteeing the highest level of customer service quality,
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To be able to meet all of the conditions listed above we need information on:
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- the organizational structure of the warehouse,
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- all product delivery and shipping times,
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- warehouse space adapted to the type of activity,
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- appropriate manner of recording and documentation of goods in stock,
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- staffing system,
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- technical characteristics and lot sizes of goods stored,
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- computer programmes for convenient management of the flow of goods through the warehouse.
What does the process of implementing warehouse management look like?
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Internet sales is not a complicated business. However, if you want to stay in the market and offer your customers the highest quality of service, you should have a good warehouse management. The process of its implementation is completed in three steps. Firstly, we need to buy an integrated webshop system with a properly executed stock management - it would be good if this also included the issuing of sales documents. Secondly, we will be required to carry out delivery checks. Thirdly, our equally important tasks include taking periodic inventories and correcting stock levels with RX and PX operations. By performing these operations, we gain 100% certainty of up-to-date data on the availability of goods or their absence.
Warehouse inventory - what is it?
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Properly maintained stock records greatly improve everyday work and come in handy in a variety of situations, such as when we have made a loss of some kind. It is nothing more than warehouse accounting. How, then, is it kept? In companies that focus on simplified accounting processes, goods records can be kept in two ways: in a physical inventory or in an accounting ledger. The physical inventory simply refers to the list of products that we have on a given day. It should include the exact name of the goods, the net and gross prices, the values and the stock on hand. We can use modern sales and warehouse applications to prepare this type of inventory. As far as the P&L (Revenue and Expense Ledger) is concerned, we record each purchase of commercial goods (only the price) in the P&L.
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How to solve the problem of having to keep stock records?
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When running a business, we want to focus mainly on sales, launching new products and improving the flow of transactions. On the other hand, the warehouse is one of the most important pillars of running a business. What if we do not want to deal with the stock records ourselves? In this case, it is best to look for a company that specialises in this area. Modern business management is often based on outsourcing of services - this will be nothing more than outsourcing the tasks related to the running of the company to an external entity. An experienced logistics operator will take care of all warehouse-related issues and even carry out record-keeping. Such burden relief is an excellent solution! The InPost Fulfillment service guarantees just that. Find out the details of cooperation and then apply using the form"
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