Electronic document signature - everything you need to know

An electronic signature of a document is just as important as one made with a pen on paper in an office. Sometimes it is a much more convenient option to receive important documentation and deal with paperwork online. How do I electronically sign a document that is delivered by courier?

What is an electronic document signature?

An electronic document signature is the digital equivalent of a traditional signature made with a special pen or pen. It uses digital technology to confirm the identity of the signatory and to secure the integrity of the writing.

Electronically signed documents come in many forms. Sometimes they are used to acknowledge receipt of a parcel , and sometimes those delivered by couriers to hand are signed in this way.

InPost, in its offer for companies, has an eSmartCourier service that makes it safe to send documents for signature. Qualified couriers deliver the material to the recipient on a tablet, which allows the document to be displayed and signed. Some companies use this form of delivery to conclude contracts with their customers, with the recipient hand-delivering a biometric signature on a special tablet. Then, after a few seconds, the signed contract is already available for download in the InPost system, which only you have access to.

What is required to provide an electronic signature on a document?

For documents with an electronic signature to be valid, the identity of the signatory must be verified. At InPost, we offer business customers a comprehensive service for the delivery and signing of documents by designated addressees.

Our qualified couriers verify personal details using identity cards or other identification documents. Each parcel can have up to three recipients. This is a very discreet form of delivery that allows, for example, the signing of important contracts between customers and operators at a distance.

For the electronic signature, we use the necessary security systems to guarantee data security. Of particular note is our unique service on the market, the eSmartCourier.

eSmartCourier involves the delivery and signing of documentation in electronic form. The sender registers the parcel via a web application from InPost and attaches the documents, in PDF format, prepared for signature by the recipient. Then, during the meeting with the recipient, the Courier verifies the identity of the recipient and proceeds to sign the documents. Once all the required signatures have been completed, the Courier systemically delivers the parcel in the InPost Courier Application. The signed documentation is secured with a qualified seal and is then sent back to the InPost Application.

• eSmart Courier, a tool designed with the environment in mind, leading to a reduction in costs associated with document printing and archive handling.
• eSmart Courier is a secure process by which you eliminate the potential risks of data leakage or document destruction.
• The eSmart Courier is a delivery that will allow you to optimise.

Electronic signature of a document in an eSmartCourier shipment

eSmartCourier is the process of signing a document electronically. What do you gain?

• Ability to contract with clients from all over the country.
• Secure and fast dispatch of the document.
• Prompt collection of all paperwork from your premises.
• Discretion and security of service.
• The ability to track the status of each shipment.
• Individual approach and arrangement of collection times with addressees.

Signing documents in this way does not require customers to log on to any portal, download attachments to a computer or make statements. All they need to do is to arrange a pick-up time with the courier, present their ID card and sign in the presence of the supplier.

It is a service designed for companies involved in, for example, telecommunications, leasing or finance, as well as anyone who needs a secure and verified way to confirm the identity of their customers or business partners.

Do you want to sign contracts or applications efficiently and conveniently? Hand over your files to us and we will take care of everything for you. Submit your application via the contact form below and we will agree on individual terms and conditions.