How to send a letter by courier - practical tips
Tips
31 May 2024
Do you want to send a letter? If you value the low prices and speed guaranteed by courier shipping, then you can take advantage of the offerings from well-known couriers. In this guide you will learn how to send a letter by courier. Find out our practical tips!
How to send a letter by courier - addressing and choice of packaging
Sending a letter by courier is no problem for carriers. You can send a letter both as an individual and as a business customer, and even deal with official matters without personally visiting the relevant office (InPost Office 24 service). The basis - as in every case - is correctly addressed consignment and selection of appropriate letter packaging .
You place the letter in a standard size envelope (e.g. C6, DL, A4) and seal it. However, for damage-free delivery, the letter should be packed in a dedicated stiffened cardboard envelope. It is on this that you stick the mailing label with the details of the sender and recipient.
Now all you have to do is download the label, print it and stick it on the parcel and wait for the courier or take it to a Paczkomat® InPost machine or PaczkoPunkt. Alternatively you can send a letter without a label on the package using InPost Mobile .
Mini parcel - the ideal solution for sending a letter
Do you often send various small items? Do you need a service designed with small parcels in mind? We have prepared a solution for you! Check out Mini parcel in InPost Mobile .
The mini parcel makes it easy and cheap to send small parcels. It is the ideal method for sending both letters and postcards as well as books, electronic gadgets or small accessories.
You can send a mini parcel from a Parcel Machine to another machine (or Parcel Point) or from a machine to an address you specify. A mini parcel cannot exceed 3 kg and must have a maximum size of 4 x 23 x 40 cm (minimum size 10 x 15 cm) .
Importantly, you will send your Mini parcel 24/7 - no need to wait for the next working day. All you need to do is go to a nearby Parcel Machine.
The most common mistakes made when sending a letter by courier
One of the mistakes to avoid when sending a letter by courier is not completing the label, i.e. the consignment note, correctly.
The label contains information about the sender and its consignment as well as the addressee. For the courier, the code is important and is scanned by branches and central sorting offices. The consignment note is also confirmation of the contract between the shipper and the carrier - these documents set out all the terms and conditions of the order, and any errors on the label can result in delivery problems.
So before generating a label, double-check the correctness of the data, without which couriers are unable to collect or deliver letters.
Other common mistakes include:
- incorrect labelling;
- sealing the label with tape;
- choosing the wrong packaging.
The consignment note on the envelope should be fully visible For the courier - try to tape only the edges of the card. It can also be put into a special pocket called a kangaroo. Using a dedicated cardboard envelope provided by individual carriers will make it easier to send the letter, secure it and ensure it is delivered intact.
However, you can avoid these mistakes. With the InPost Mobile application send your parcel without printing a label! All you need is a digital label, which is generated automatically during the shipment process.
What can be sent by envelope mail?
From the carrier's point of view, it does not matter what is being sent - as long as the contents are not prohibited items. What can and cannot be sent with InPost? You will find all the information in the Regulations in the Other Documents tab under the heading "Rules for preparing and packing InPost parcels". The list is regulated by law and is subject to change.
A parcel with a prohibited item may be confiscated, destroyed or sometimes the courier company may refuse to transport the item. So what can be sent? All other items: private letters, Christmas cards, invitations and even official documents - This refers to the InPost Urząd 24 service, which enables contactless and secure posting of, for example, applications or other official letters via a parcel machine.
How much does it cost to send a letter by courier?
Detailed and up-to-date The price list is available on the InPost website and is dependent on how the letter is posted. Couriers can carry parcels either between two points, between a point and a house, or directly from the sender to the recipient's own hands. What is the cheapest way to send a letter by courier? The cheapest option would be to send a parcel to a Parcel Machine or Parcel Point and pay for the parcel at the time of posting.
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