How to send a parcel from Belgium to Poland, step by step?

The easiest way to send a parcel from Belgium to Poland is to use a pre-printed label. If you don’t have a printer, choose a service point offering a printing service, where you can print the label by scanning a QR code. Then simply pack your items into a box and take it to a Paczkomat® parcel locker or a PaczkoPunkt collection point. The recipient in Poland will receive a message when the parcel is ready for collection. See how to go through the posting process step by step and pack your parcel so that it arrives in one piece!

Sending a parcel from Belgium at a glance:

• Gross prices: 45.99 zł for Small, 67.99 zł for Medium and 104.99 zł for Large.
• Delivery time: usually 5 working days, or 9 at the latest.
• Parcel limits: up to 25 kg and a maximum of 39 × 38 × 64 cm.
• Security included in the price: up to 5,000 zł, with no additional charge.
• Time to post: 30 calendar days from the date of payment for the order.

How do you send a parcel from Belgium to Poland, step by step?

To send an international parcel, start by Express Parcel Services or in the app InPost Mobile.

A step-by-step guide to sending a parcel from Belgium:

1. Measure and weigh the parcel. The size is determined by the height of the packaged parcel, and its weight must not exceed 25 kg.
2. Choose the right size. You can choose from three options: Small, Medium or Large parcel.
3. Fill in the form via the Quick Shipments page or in the InPost Mobile app. Enter the sender’s and recipient’s details and select a collection point.
4. Pay for your order. The label will be sent by email as soon as payment has been received.
5. Prepare the label. Print it out and stick it on the parcel in a visible place. Remember not to stick tape over the barcode.
6. Post a parcel at an InPost outlet – in Belgium, these are Mondial Relay outlets and parcel lockers, which are part of the InPost Group. From that point on, the parcel is on its way to Poland.

Label and QR code once the order has been paid for

Immediately after payment, you will receive an email containing your order confirmation, a link to the shipping label and a QR code. Every parcel from abroad needs its own label. Stick it down securely so that it doesn’t come unstuck whilst being sorted, and you can put a copy inside.

You have 30 calendar days from the date of payment, after which the order expires.

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Where can I post a parcel in Belgium?

In Belgium, you send a parcel via Paczkomat® (Mondial Relay parcel lockers) or PaczkoPunkt (Points Relais), and the recipient will collect it from a collection point in Poland that you specify. When placing your order, simply select a collection point in Poland. You can post the parcel at a collection point or a parcel locker in Belgium; you can find your nearest one on the map.

Sending a parcel without your own printer

In Belgium The label must be printed; the QR code alone is not a substitute for it when posting the parcel. In this situation, choose a drop-off point that offers a printing service – on the InPost map, these points are marked with a printer icon in the details. Pack your parcel at home, then show the QR code from your email when you arrive, and you’ll receive a printed label.

Information to be provided on the form: sender, recipient and collection point

The dispatch form will ask you for the details of two people: the recipient in Poland and yourself as the sender.

To complete the form, please have the following ready:

• Recipient’s first name and surname along with your telephone number and email address.
• Collection point in Poland, i.e. the name or address of the location shown on the map.
• Sender’s details: first name, surname, telephone number and email address.
• Company name You can provide this if you wish.
• Telephone numbers with the country code, i.e. +48 for Poland and +32 for Belgium.

A Polish postcode consists of five digits in the format 00-000, whilst a Belgian one has four. The recipient will receive a parcel notification, including a collection code, at the number and email address provided, so please check these two fields particularly carefully. The rules for this, how to send a parcel from abroad to Poland, we describe this separately for each country, as labelling requirements can vary from one country to another.

Permitted dimensions, weight and limits

The size is determined by the dimensions of the packaged parcel, because Each of the three size categories covers parcels weighing up to 25 kg. The weight therefore only determines whether a parcel is eligible for the service at all, whilst the dimensions determine how much you will pay.

Three sizes to choose from in the form:

• Small, i.e. size A: 8 × 38 × 64 cm.
• Medium, i.e. size B: 19 × 38 × 64 cm.
• Large, i.e. size C: 39 × 38 × 64 cm.

Measure the longest side and weigh the parcel before you see the price. The parcel must fit comfortably into the locker, and the packaging must not be squashed to make it fit into a smaller size. The size you choose directly affects the price.

How long does it take and how much does it cost to send a parcel from Belgium to Poland?

You’ll pay the following for a parcel from Belgium to Poland 45.99 zł for Small, 67.99 zł for Medium and 104.99 zł for Large. These are the gross prices per parcel. Cover of up to 5,000 zł is included in the price of the service and does not require a separate surcharge.

Delivery usually takes 5 working days, and the carrier undertakes to deliver the parcel within 9 working days at the latest. You will be able to see the estimated delivery date before you pay for your order. Prices and delivery times are indicative; the current rates can be found in the latest price list at inpost.pl.

The start of the delivery period

The counter starts the next working day after you drop off your parcel at the collection point. If you post a parcel on Friday evening, the delivery period will not start until Monday. Public holidays in Belgium, transit countries and Poland, as well as cases of force majeure, are not included.

Packing a parcel for dispatch from Belgium

A parcel on this route is sorted, stacked and transported several times. Use a sturdy cardboard box and fill any empty space so that the contents do not shift. The sender is responsible for preparing and packing the parcel, so make sure you secure it before you seal the box.

Key rules on etiquette and packaging:

• Label on the top surface, away from the seams and seals of the packaging.
• No glossy paper, as it makes it difficult to scan barcodes.
• You should remove old labels and markings once the carton has already been in circulation.
• Any additional stickers or tape must not cover the code or address.
• Tubes and foil packs have their own rules: on a tube, the label runs along the longer axis; on a foil pack, it runs along a flat surface.

How do I pack and secure a parcel?

Safe cardboard packaging is the key to successful delivery: Choose a rigid, cuboid cardboard box that fits the contents. Open spaces fill with bubble wrap or air cushions, to ensure that nothing shifts during transport, and seal the box securely with clear packing tape.

During transit, the parcel undergoes several handling and sorting stages, so please secure the contents on all sides and wrap fragile items in additional padding. Sturdy packaging reduces the risk of damage.

You can find out more in our guide: Guidelines for preparing and packing parcels.

Collection of a parcel in Poland

The recipient receives a notification as soon as the parcel arrives at the parcel locker: A text message, email or in-app message, containing a collection code and a QR code. You can open the parcel locker using a code, by scanning a QR code at the reader, or remotely via the InPost Mobile app. You can check the previous stages in the app or on the InPost website using the 24-character parcel number.

The collection period is 48 hours via Paczkomat® and 72 hours at a PaczkoPunkt or at a vending machine with limited opening hours.

Frequently asked questions about shipping from Belgium to Poland

From which countries will you be sending parcels to Poland?

The InPost International service covers seven countries of origin: Belgium, France, the Netherlands, Luxembourg, Spain, Portugal and Italy. The details of the dispatch vary between these countries, for example as to whether a label needs to be printed.

What should you do with a label that hasn’t been used?

You can request a refund within 30 calendar days of payment via the contact form on the InPost website.

What should you do if your parcel doesn’t fit into the ‘Large’ size category?

The service covers parcels up to 39 × 38 × 64 cm in size, i.e. the ‘Large’ size. If your parcel contains more than this, you should split the contents into two separate parcels and book them separately, as each one requires its own label.

How many parcels can be tracked at once?

The search function on the InPost website accepts up to five numbers at a time, separated by commas.

Where can I enquire about the details of my parcel?

Our Virtual Assistant is available 24 hours a day, 7 days a week. Please contact us if you need to: https://inpost.pl/kontakt